1. Who We Are

2. Scope of This Policy

• The GBPSSI-AAN website;
• Alumni registration and profile-update forms;
• Membership and volunteer forms;
• Event, reunion and programme registrations;
• Mentorship and career-connect initiatives;
• Contact, enquiry and feedback forms;
• Email communications and newsletters;
• Photographs, videos and testimonials submitted for publication;
• Other online services operated by GBPSSI-AAN.

3. Information We May Collect

3.1 Personal and contact information

• Name;
• Email address;
• Telephone or mobile number;
• Postal address, city, state and country;
• Preferred method of communication.

3.2 Academic and alumni information

• Programme and course;
• Batch and year of graduation;
• Roll number or enrolment details, where required;
• Institute affiliation;
• Alumni membership information.

3.3 Professional information

• Current organisation and designation;
• Industry, sector and professional experience;
• City or country of employment;
• Professional achievements and areas of expertise;
• LinkedIn or other professional-profile links;
• Mentorship, volunteering and collaboration interests.

3.4 Photographs and profile content

3.5 Event and participation information

• Event-registration details;
• Attendance and participation records;
• Dietary, accessibility or logistical requirements voluntarily provided;
• Feedback and responses to surveys;
• Volunteering or sponsorship interests.

3.6 Technical information

4. How We Collect Information

• Directly from you through website forms;
• When you contact us by email or telephone;
• When you register for an event or alumni initiative;
• When you submit or update an alumni profile;
• When you provide photographs, testimonials or achievements;
• Through authorised Association or Institute records;
• Through cookies, security tools and website analytics, where enabled.

5. Why We Use Your Information

• Create, maintain and verify alumni records;
• Operate an alumni directory;
• Respond to enquiries and requests;
• Manage memberships and volunteering activities;
• Organise reunions, events, webinars and alumni programmes;
• Facilitate mentorship, networking and career opportunities;
• Share Association and Institute announcements;
• Recognise alumni achievements and contributions;
• Publish approved alumni profiles and success stories;
• Improve the website and its services;
• Maintain website security and prevent misuse;
• Meet applicable legal, regulatory or administrative requirements.

6. Consent and Your Choices

7. Alumni Directory and Public Profiles

• Name;
• Programme and batch;
• Photograph;
• Designation and organisation;
• Professional biography;
• Achievements and areas of expertise;
• Approved professional-profile links.

8. Photographs, Videos and Event Media

• Event documentation;
• The Association website;
• Newsletters and reports;
• Official social-media channels;
• Institutional and alumni promotional material.

9. Cookies and Similar Technologies

• Essential website functionality;
• Website security;
• Form operation and session management;
• Remembering user preferences;
• Understanding website usage and performance, where analytics is enabled.

10. Sharing of Personal Information

• Authorised GBPSSI-AAN office bearers and volunteers;
• Authorised Institute representatives;
• Website hosting, email, form and technical-service providers;
• Event-management and communication-service providers;
• Professional advisers, auditors or consultants where required;
• Government, judicial or regulatory authorities where legally required;
• Other parties with your specific permission.

11. Payments and Financial Information

12. Data Retention

13. Information Security

14. Your Privacy Rights

• Information about personal data being processed;
• Access to a summary of your personal information;
• Correction of inaccurate information;
• Completion or updating of incomplete or outdated information;
• Erasure of information that is no longer required;
• Withdrawal of consent where processing is based on consent;
• Removal or correction of a public alumni profile;
• Redressal of a privacy-related grievance;
• Nomination of another individual where permitted by applicable law.

15. Children’s Privacy

16. External Websites and Social Media

17. Changes to This Privacy Policy

18. Privacy and Grievance Contact